- How much time can I take off?
- Will I get paid during my leave?
- How Do I Know if I qualify for EI?
- What happens if I am not eligible for EI? Can I still take a leave?
- What happens if my partner and I both want to take a leave?
- How do I apply for EI benefits?
- When will my payments start?
- Does my extended healthcare coverage (e.g., dental) continue during pregnancy and/or parental leave?
- How much notice should I give my program?
- Am I required to be on call while pregnant?
- What should I do if I require a workplace accommodation during my pregnancy?
- What happens to my unused vacation days when I take a leave?
- How does vacation accumulation work when I’m on leave?
- Will I accumulate professional days during a leave?
- Will I have to make up the time I missed while on leave?
- What do I do if I require specific resources or accommodations upon my return to work?
- Important Contact Information
Congratulations on welcoming a new addition to your family! PARO is committed to helping you understand the leave and benefits you are entitled to during this exciting time. Download our Pregnancy & Parental Leave Guide here.
Pregnancy and Parental benefit information can be found under Article 11.5, 14.1, and 15 of the PARO-CAHO Agreement. Further information about your Employment Insurance benefit entitlements can be found on the Service Canada website.
How much time can I take off?
If you’re pregnant, you are eligible for both Pregnancy and Parental leave.
Pregnancy leave is 17 weeks and applies only to a birth parent or surrogate.
Parental leave applies to all new parents. The Employment Standards Act defines “parent” as birth parent, adopting parent, or person in a relationship with a parent of a child and plans to treat the child as their own.
There are two options available for parental leave, standard or extended.
Standard parental leave can be taken for a maximum of:
- 35 weeks for a birth parent who also takes pregnancy leave
- 37 weeks for all new parents who do not take pregnancy leave (e.g. non-birth parents and adoptive parents).
Extended parental leave can be taken for a maximum of:
- 61 weeks for a birth parent who also takes pregnancy leave
63 weeks for all new parents who do not take pregnancy leave (e.g., non-birth parents and adoptive parents).
Will I get paid during my leave?
As a PARO member, your income while on leave is provided in two parts:
- Employment Insurance (EI) Benefits provided by the Government when eligible.
- A Supplemental Income Top Up Payment on your EI, paid by the hospital for part of the leave.
Eligible employees on pregnancy and/or parental leave are entitled to government provided benefits (Employment Insurance) payable during the time the employee is on leave.
Standard parental benefits can be paid for a maximum of 35 weeks. The weekly benefit is 55% of the resident’s average weekly insurable earnings to a maximum amount determined by Service Canada.* In 2022, the maximum weekly amount is $638.
When the second parent (non-birth parent) takes a minimum of five weeks of parental leave, the parental benefit increases by up to five weeks for a total of 40 weeks.
Extended parental benefits can be paid for a maximum of 61 weeks. The benefit rate is 33% of the resident’s average weekly insurable earnings to a maximum amount determined by Service Canada.* In 2022, the maximum weekly amount is $383.
When the second parent (non-birth parent) takes a minimum of five weeks of parental leave, the parental benefit increases by up to eight weeks for a total of 69 weeks.
If you or your partner previously received CERB benefits, it may impact how EI is paid to you. Contact Service Canada directly to learn more.
*We encourage that you contact Service Canada to determine your maximum benefit amount.
Supplemental Income Top Up
Article 15.7 of the PARO-OTH Collective Agreement provides a supplemental income top-up to residents who are on a pregnancy or parental leave and are receiving EI.
If you take both pregnancy and parental leave, you are eligible for a maximum of 27 weeks of top up payments (15 weeks pregnancy leave top-up + 12 weeks parental leave top-up).
If you are only taking parental leave, the top-up will be provided for a maximum of 12 weeks.
If you are on pregnancy and/or standard parental leave, the top-up will be equal to the difference between 84% of your regular weekly earnings and the sum of your weekly EI benefits plus any other earnings.
If you take the extended parental leave, the top-up will be limited to the difference between the standard leave amount and 84% of your regular weekly earnings.
How Do I Know if I qualify for EI?
To qualify for Employment Insurance, you are required to have accumulated 600 insurable hours* in the last fifty-two (52) weeks since your last claim.
Attachment 11 “Employment Insurance Hours of Work,” of the PARO-OTH Collective Agreement provides that you are entitled to be credited with your actual hours worked, rather than any hours recorded for payroll or other administrative purposes. This means that call, weekend rounding, and overnight shifts all count towards your total number of hours.
*Until September 22nd, 2022 you will need 420 insured hours in the 52 weeks prior to your start your claim to qualify for EI. This is a temporary change to Government requirements in order to provide additional support during COVID-19. As of September 23rd, 2022, the standard 600 insured hours requirement will be reinstated.
What happens if I am not eligible for EI? Can I still take a leave?
You must be in receipt of EI in order to qualify for the supplemental top up. However, even if you do not qualify for EI, you are entitled to the same amount of time off under the Employment Standards Act. This is because the leave time is a provincial entitlement that is separate from the EI payments (federal entitlement).
What happens if my partner and I both want to take a leave?
Because the entitlement to time off is separate from the entitlement to EI, each parent is individually entitled to the full complement of time off.
However, parental leave EI benefits are shared per family. Ultimately, you and your partner will be able to decide how the benefit is used.
If a family shares EI benefits, additional weeks will be added to your total allotment.
- If both parents share a standard parental leave, EI benefits will be increased to 40 weeks per family. Note that one parent cannot receive 35 weeks of benefits.
- If both parents share an extended parental leave, EI benefits will be increased to 69 weeks per family. Note that one parent cannot receive 61 weeks of benefits.
Example of sharing standard parental leave benefits: one parent takes 25 weeks of the benefit and the other takes 15 weeks, or one parent takes 35 weeks of benefits.
Example of sharing extended parental leave benefits: one parent takes 41 weeks of the benefit and the other takes 28 weeks, or one parent takes 61 weeks of benefits.
When EI benefits are shared between parents, a single one-week waiting period may apply. If the birth parent served the one-week waiting period during their pregnancy leave, neither parent would need to serve the waiting period for parental benefits.
How do I apply for EI benefits?
Applications for EI can be made online. You will need the following documentation:
- Social Insurance Number (SIN)
- Record of Employment (ROE) which is provided by your payroll centre
- Personal identification such as a driver’s license, birth certificate, passport
- Your complete bank information
- The expected or actual date of birth of your child, if you are claiming pregnancy benefits
- To claim parental leave benefits, you will need your newborn’s date of birth, or date of placement in the case of an adoption. For the latter, you will also need
to provide the name and full address of the agency handling the adoption.
For a complete list of required documents, please visit Service Canada’s website.
When will my payments start?
The Service Canada website states that “if we have all the required information and if you qualify for benefits, your payment will be issued usually within 28 days from the date of filing your claim. If you do not qualify, Service Canada will notify you of the decision made on your claim.” You must serve a one-week unpaid waiting period before your Employment Insurance and the top-up will be paid.
The chart below summarizes the total length of leave and the length of benefit payments – both EI and the Top-up:
|Pregnancy Leave||Parental Leave|
|Length of Leave||17 weeks||Standard parental leave: 35 weeks EI benefits per family; 37 weeks if you did not take pregnancy leave; Extended parental leave: 61 weeks; 63 weeks if you did not take pregnancy leave|
|Length of Benefit Payments (EI and top-up)*||15 weeks EI benefits — If you are in receipt of EI, PARO members qualify for top-up for the same 15-week period.||Standard parental leave: 35 weeks EI benefits per family. The benefit rate is up to a maximum of 55% of the resident’s regular weekly earnings, to a maximum amount.* When the second parent (non birth parent) takes a minimum of five weeks of parental leave, the parental benefit increases by up to five weeks for a total of 40 weeks. Extended parental leave: 61 weeks EI benefits per family. The benefit rate is 33% of the resident’s average weekly insurable earnings up to a maximum amount.* When the second parent (non birth parent) takes a minimum of five weeks of parental leave, the parental benefit increases by up to eight weeks for a total of 69 weeks.|
|When can the benefit begin?||The earliest a pregnancy leave can begin is 17 weeks before the due date. The latest a pregnancy leave can begin is the day the baby is born. — The earliest the benefit payments can begin is 12 weeks before the expected delivery and can end as late as 17 weeks after the date of birth.||Payable no later than 78 weeks after the child's birth. — For adoptive parents, fathers, or non-birth mothers, payable no later than 52 weeks after the child is in your immediate care, custody or control for the first time|
|Who is eligible for the benefit?||Birth mother or surrogate mother||New parents (note that the Employment Standards Act defines “parent” as birth parent, adopting parent, or person in a relationship with a parent of a child and plans to treat the child as their own)|
Does my extended healthcare coverage (e.g., dental) continue during pregnancy and/or parental leave?
As per Article 14.1 of the PARO-OTH Collective Agreement, all employee benefits continue while on leave.
How much notice should I give my program?
Residents must give a minimum of four (4) weeks written notice of their intended timing of their pregnancy and/or parental leave in order to ensure that professional and patient care responsibilities are met. We generally advise residents that the earlier your program is informed of your leave, the smoother it will be for all parties involved.
Am I required to be on call while pregnant?
Residents may not be scheduled or required to participate in on-call duties after 27 weeks’ gestation unless otherwise agreed to by the resident.
What should I do if I require a workplace accommodation during my pregnancy?
Not every pregnancy goes exactly as planned. If your physician has advised you will need workplace accommodations due to your medical circumstances, you should speak to your program as soon as possible. Your program may request documentation from your physician that attests to the need for accommodation. Neither you nor your physician need to disclose any medical details about your condition, only the nature of the accommodation(s) needed.
Depending on your circumstances, accommodations may include relief of call duties before 27 weeks, modified duties or hours of work. Accommodation plans are always developed on a case by case basis, based on the individual medical needs of the resident.
If your physician has advised you to seek an accommodation, we encourage you to contact your local wellness office for assistance.
What happens to my unused vacation days when I take a leave?
Normally, unused vacation may not be carried over into the following appointment year. However, if you are on a pregnancy or parental leave that spans two appointment years, any vacation time you had not yet taken prior to going on leave, as well as any time you accumulated during your leave (see below) on can be carried over to the new appointment year. This time is typically taken at the end of your leave, immediately before your return to work. It may also be taken later, at a time mutually agreed upon between you and your program and/or preceptor.
How does vacation accumulation work when I’m on leave?
While on pregnancy/parental leave, you will continue to accumulate vacation as set out in Article 11.5 of the PARO-OTH Collective Agreement:
- Residents who take pregnancy and standard parental leave (birth parents) accumulate vacation for the entire length of their leave or up to 52 weeks.
- Residents who take pregnancy leave and extended parental leave will accumulate 100% of their vacation entitlement (4 weeks) for the first 52 weeks and a pro-rated amount of vacation for the next 26 weeks.
- Residents who take standard parental leave (e.g. non-birth parents, adoptive parents) will accumulate vacation for up to 37 weeks.
- Residents who take an extended parental leave will accumulate 100% of their vacation for the first 37 weeks and a pro-rated amount of vacation for the next 26 weeks.
Will I accumulate professional days during a leave?
You do not accumulate professional leave days while on leave and unused professional leave days expire at the end of each appointment year. However, you will be entitled to seven (7) days of professional leave in the next appointment year.
Will I have to make up the time I missed while on leave?
Depending on the length of the leave, residents will generally need to make up time missed in order to complete the educational and training requirements outlined by individual programs. Both the RCPSC and CFPC permit individual universities to grant waivers of training (up to a maximum length) to residents who will have achieved the required level of competence by the end of their final year of training.
The decision to grant a waiver of training is at the discretion of the specific program director, so we advise you to speak with your program director about the possibility of being granted a waiver of training.
If you are required to undertake additional services at the end of your program to make up for time missed while on pregnancy or parental leave, you will receive a pro-rated amount of vacation and professional days based on the length of the additional training.
What do I do if I require specific resources or accommodations upon my return to work?
Upon your return to work from leave, you may be entitled to accommodations to assist you and your family. For example, the hospital must make accommodations so that you may breastfeed/chest feed or express milk for your child. This might include ensuring that you are provided with a private and protected space, as well as a secure fridge to store milk safely.
Effective July 1, 2022, your Extended Health Care benefits will include coverage for lactation pumps.
You may be eligible to receive other accommodations as a family caregiver.
If you think you might require an accommodation, please connect with the PARO office directly so we can provide you with guidance based on your individual needs.
Important Contact Information
They will stop automatic payments while you are on maternity leave. It is as simple as calling them and telling them the dates you will be on leave. They will send a letter to confirm these dates. If there are any changes, just call to inform them. Automatic payments will restart once you return to work.
No refunds are given on dues for residents while on pregnancy/parental leave as you continue to be a member with benefits.
Your department must send a letter to CPSO informing them of the leave dates. You must still pay the full fee while you are off on leave as there are no pro-rated fees. You will remain registered with the CPSO while you are on leave.
Service Canada: 1-800-206-7218 www.servicecanada.gc.ca
A Service Canada representative can help answer any questions you have relating to applying, receiving, and documenting your Employment Insurance benefits.
Payroll & Benefit Contact Information
|McMaster||905-521-2100 x 46947|
|Ottawa||613-562-5800 x 1656|
|Queen's||613-549-6666 x 2365|
|Western||519-685-8500 x 46247|
PARO: 1-877-979-1183 or email firstname.lastname@example.org
Please feel free to contact the PARO office with any questions you have relating to pregnancy and parental leave. One of our very knowledgeable staff members will be pleased to assist you.